Preliminary Investigations
Updated Jun 16th, 2022
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Initial Details
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Litigation Friend Details
Criteria Set – Will only run if ‘Client Require a Litigation Friend’ is set to “Yes”
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GP Details
Criteria Set – Will only run if “GP Negligence Alleged?” is set to “Yes”
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Defendant 1 Details
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Defendant 1 Limitation Date
Criteria Set: Will only run if Defendant 1 Primary Limitation Date is not blank
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Defendant 1 Limitation Date minus 1 Month
Criteria Set: Will only run if Defendant 1 Primary Limitation Date is not blank
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Defendant 1 Limitation Date minus 3 Months
Criteria Set: Will only run if Defendant 1 Primary Limitation Date is not blank
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Defendant 1 Limitation Date minus 6 Months
Criteria Set: Will only run if Defendant 1 Primary Limitation Date is not blank
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Costs
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Client – After 1st Meeting
Criteria Set – Will only run if Client Require a Litigation Friend is not “Yes”
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Litigation Friend – After 1st Meeting
Criteria Set – Will only run if ‘Client Require a Litigation Friend’ is set to “Yes”
Send Standard Document
CIVMEANS1
Criteria Set – Will only run if ‘Client Require a Litigation Friend’ is set to “Yes”
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Chase Client – 14 Days
Have we heard from the client?
Meet unmet keydates by type
Chase Client
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Funding Type
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BTE Insurer
Criteria Set – Will only run if ‘Type of Funding’ is set to ‘BTE’
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Legal Aid
Criteria Set – Will only run if ‘Type of Funding’ is set to ‘Legal Aid’
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Costs
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CFA
Criteria Set – Will only run if ‘Type of Funding’ is set to ‘CFA’
Send Standard Document
Client – Once CFA Confirmed
Criteria Set – Will only run if ‘Type of Funding field’ is ‘CFA’
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Client – Once Other Funding Confirmed
Criteria Set – Will only run if ‘Type of Funding field’ is not ‘CFA’
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Client – Explanation of Terms
Criteria Set – Will only run if ‘Type of Funding field’ is ‘CFA’
Send Standard Document
Client – CFA
Criteria Set – Will only run if ‘Type of Funding field’ is ‘CFA’
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Client Care Letter
Send Standard Document
Client Rep – Child and Patient Letter
Criteria Set – Will only run if ‘Does the Client Require a Litigation Friend?’ is set to ‘Yes’
Open a Read-Only Doc
BMA Law Society Consent Form
Add an automatic keydate to matter
Chase Client – 7 days
Client returned funding letter and consent form?
Add an automatic keydate to matter
Costs Update – 6 months
Update Client on Costs
Meet unmet keydates by type
Chase Client
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GP Details
Send Standard Document
Request Letter for GP Records
Send Standard Document
Request Letter for Defendant 1 Medical Records
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MEDRECORD – 40 Days
Have GP medical reports been received?
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MEDRECORD – 40 Days
Have Defendant 1 medical reports been received?
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MEDRECORD
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Medical records Def 1 received?
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Threat of Pre-Action Disclosure For GP Records
Criteria Set – Will only run if ‘Have GP Medical Records Been Received?’ is se to ‘No’
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Threat of Pre-Action Disclosure For Defendant 1 Records
Criteria Set – Will only run if ‘Have Defendant 1 Medical Records Been Received?’ is ‘No’
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MEDRECORD – 14 Days
Have GP medical reports been received?
Criteria Set – Will only run if ‘Have GP Medical Records Been Received?’ is set to ‘No’
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MEDRECORD – 14 Days
Have Defendant 1 medical reports been received?
Criteria Set – Will only run if ‘Have Defendant 1 Medical Records Been Received?’ is se to ‘No’
Send Standard Document
Form N244 Application notice
Send Standard Document
EX160 Apply for help with fees
Criteria Set – Will only run if ‘Seeking Help with Fees ‘ is se to ‘Yes’
Send Standard Document
Draft Order for pre-action disclosure
Send Standard Document
Witness statement in support of application for pre-action disclosure
Display a message to the user
Please make sufficient copies of your application and supporting documentation. You will need to submit one copy for each party to be served and one copy for the court.
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Pagination
Send Standard Document
Letter requesting medical records pagination
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Chasing – 6 Weeks
Have Paginated Medical records been received?
Send Standard Document
Draft Client Statement
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Client – Enclose Draft Statement
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Chase Client – 7 Days
Chase Client re Signed Statement
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Medical Experts
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Letter of Approach Expert 1
Criteria Set – Will only run if Expert 1 has been selected
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Letter of Approach Expert 2
Criteria Set – Will only run if Expert 2 has been selected
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Letter of Approach Expert 3
Criteria Set – Will only run if Expert 3 has been selected
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Letter of Approach Expert 4
Criteria Set – Will only run if Expert 4 has been selected
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MEDEX1 + 14 Days
Have we received a response from Medical Expert 1?
Criteria Set – Will only run if Expert 1 has been selected
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MEDEX2 + 14 Days
Have we received a response from Medical Expert 2?
Criteria Set – Will only run if Expert 2 has been selected
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MEDEX3 + 14 Days
Have we received a response from Medical Expert 3?
Criteria Set – Will only run if Expert 3 has been selected
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MEDEX4 + 14 Days
Have we received a response from Medical Expert 4?
Criteria Set – Will only run if Expert 4 has been selected
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Witnesses 1 & 2
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Witnesses 3 & 4
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Witnesses 5 & 6
Send Standard Document
Witness 1 – Letter of Approach
Criteria Set – Will only run if a Surname has been entered for ‘Witness 1’
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Witness 2 – Letter of Approach
Criteria Set – Will only run if a Surname has been entered for ‘Witness 2’
Send Standard Document
Witness 3 – Letter of Approach
Criteria Set – Will only run if a Surname has been entered for ‘Witness 3’
Send Standard Document
Witness 4 – Letter of Approach
Criteria Set – Will only run if a Surname has been entered for ‘Witness 4’
Send Standard Document
Witness 5 – Letter of Approach
Criteria Set – Will only run if a Surname has been entered for ‘Witness 5’
Send Standard Document
Witness 6 – Letter of Approach
Criteria Set – Will only run if a Surname has been entered for ‘Witness 6’
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CHASEWIT – 7 days
Response from Witness 1
Criteria Set – Will only run if a Surname has been entered for ‘Witness 1’
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CHASEWIT – 7 days
Response from Witness 2
Criteria Set – Will only run if a Surname has been entered for ‘Witness 2’
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CHASEWIT – 7 days
Response from Witness 3
Criteria Set – Will only run if a Surname has been entered for ‘Witness 3’
Add an automatic keydate to matter
CHASEWIT – 7 days
Response from Witness 4
Criteria Set – Will only run if a Surname has been entered for ‘Witness 4’
Add an automatic keydate to matter
CHASEWIT – 7 days
Response from Witness 5
Criteria Set – Will only run if a Surname has been entered for ‘Witness 5’
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CHASEWIT – 7 days
Response from Witness 6
Criteria Set – Will only run if a Surname has been entered for ‘Witness 6’
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Medical Experts
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Medical Expert 1 Progress
Criteria Set – Will only run if Expert 1 has been selected
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Medical Expert 2 Progress
Criteria Set – Will only run if Expert 2 has been selected
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Medical Expert 3 Progress
Criteria Set – Will only run if Expert 3 has been selected
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Medical Expert 4 Progress
Criteria Set – Will only run if Expert 4 has been selected
Send Standard Document
Letter to Client Enc Expert 1 Authorities for Sig
Criteria Set – Will only run if Expert 1 has been selected and ‘Medical Expert 1 Response to Approach?’ is set to ‘Yes’
Send Standard Document
Letter to Client Enc Expert 2 Authorities for Sig
Criteria Set – Will only run if Expert 2 has been selected and ‘Medical Expert 2 Response to Approach?’ is set to ‘Yes’
Send Standard Document
Letter to Client Enc Expert 3 Authorities for Sig
Criteria Set – Will only run if Expert 3 has been selected and ‘Medical Expert 3 Response to Approach?’ is set to ‘Yes’
Send Standard Document
Letter to Client Enc Expert 4 Authorities for Sig
Criteria Set – Will only run if Expert 4 has been selected and ‘Medical Expert 4 Response to Approach?’ is set to ‘Yes’
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Chase Client – 7 Days
Has Expert 1 Authority been Received from Client
Criteria Set – Will only run if Expert 1 has been selected
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Chase Client – 7 Days
Has Expert 2 Authority been Received from Client
Criteria Set – Will only run if Expert 2 has been selected
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Chase Client – 7 Days
Has Expert 3 Authority been Received from Client
Criteria Set – Will only run if Expert 3 has been selected
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Chase Client – 7 Days
Has Expert 4 Authority been Received from Client
Criteria Set – Will only run if Expert 4 has been selected
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Medical Expert 1 Progress
Criteria Set – Will only run if Expert 1 has been selected
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Medical Expert 2 Progress
Criteria Set – Will only run if Expert 3 has been selected
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Medical Expert 3 Progress
Criteria Set – Will only run if Expert 3 has been selected
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Medical Expert 4 Progress
Criteria Set – Will only run if Expert 4 has been selected
Send Standard Document
Letter of Instruction Expert 1
Criteria Set – Will only run if Expert 1 has been selected AND ‘Medical Expert 1 Authority from Client Received?’ is set to ‘Yes’ AND ‘Medical Expert 1 Letter of Instruction Sent?’ is not set to ‘Yes’
Set Dossier Field
Set field ‘Medical Expert 1 Letter of Instruction Sent?’ to ‘Yes’
Criteria Set – Will only run if Expert 1 has been selected AND ‘Medical Expert 1 Authority from Client Received?’ is set to ‘Yes’ AND ‘Medical Expert 1 Letter of Instruction Sent?’ is not set to ‘Yes’
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Letter of Instruction Expert 2
Criteria Set – Will only run if Expert 2 has been selected AND ‘Medical Expert 2 Authority from Client Received?’ is set to ‘Yes’ AND ‘Medical Expert 2 Letter of Instruction Sent?’ is not set to ‘Yes’
Set Dossier Field
Set field ‘Medical Expert 2 Letter of Instruction Sent?’ to ‘Yes’
Criteria Set – Will only run if Expert 2 has been selected AND ‘Medical Expert 2 Authority from Client Received?’ is set to ‘Yes’ AND ‘Medical Expert 2 Letter of Instruction Sent?’ is not set to ‘Yes’
Send Standard Document
Letter of Instruction Expert 3
Criteria Set – Will only run if Expert 3 has been selected AND ‘Medical Expert 3 Authority from Client Received?’ is set to ‘Yes’ AND ‘Medical Expert 3 Letter of Instruction Sent?’ is not set to ‘Yes’
Set Dossier Field
Set field ‘Medical Expert 3 Letter of Instruction Sent?’ to ‘Yes’
Criteria Set – Will only run if Expert 3 has been selected AND ‘Medical Expert 3 Authority from Client Received?’ is set to ‘Yes’ AND ‘Medical Expert 3 Letter of Instruction Sent?’ is not set to ‘Yes’
Send Standard Document
Letter of Instruction Expert 4
Criteria Set – Will only run if Expert 4 has been selected AND ‘Medical Expert 4 Authority from Client Received?’ is set to ‘Yes’ AND ‘Medical Expert 4 Letter of Instruction Sent?’ is not set to ‘Yes’
Set Dossier Field
Set field ‘Medical Expert 4 Letter of Instruction Sent?’ to ‘Yes’
Criteria Set – Will only run if Expert 4 has been selected AND ‘Medical Expert 4 Authority from Client Received?’ is set to ‘Yes’ AND ‘Medical Expert 4 Letter of Instruction Sent?’ is not set to ‘Yes’
Add an automatic keydate to matter
Chase Expert – 14 Days
Have we received a response from Medical Expert 1?
Criteria Set – Will only run if Expert 1 has been selected
Add an automatic keydate to matter
Chase Expert – 14 Days
Have we received a response from Medical Expert 2?
Criteria Set – Will only run if Expert 2 has been selected
Add an automatic keydate to matter
Chase Expert – 14 Days
Have we received a response from Medical Expert 3?
Criteria Set – Will only run if Expert 3 has been selected
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Chase Expert – 14 Days
Have we received a response from Medical Expert 4?
Criteria Set – Will only run if Expert 4 has been selected
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Medical Experts
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Medical Expert 1 Progress
Criteria Set – Will only run if Expert 1 has been selected
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Medical Expert 2 Progress
Criteria Set – Will only run if Expert 2 has been selected
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Medical Expert 3 Progress
Criteria Set – Will only run if Expert 3 has been selected
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Medical Expert 4 Progress
Criteria Set – Will only run if Expert 4 has been selected
Send Standard Document
Letter of Acknowledgement Expert 1
Criteria Set – Will only run if Expert 1 has been selected AND Medical Expert 1 Letter of Instruction Sent = yes AND Medical Expert 1 response to Instructions Rec? not = to Yes
Set Dossier Field
Medical Expert 1 Response to instructions Rec? = Yes
Criteria set – Will only run if Medical Expert 1 Letter of Instruction sent? = Yes AND Medical Expert 1 Response to Instructions Rec? is not = YES
Send Standard Document
Letter of Acknowledgement Expert 2
Criteria Set – Will only run if Expert 2 has been selected AND Medical Expert 2 Letter of Instruction Sent = yes AND Medical Expert 2 response to Instructions Rec? not = to Yes
Set Dossier Field
Medical Expert 2 Response to instructions Rec? = Yes
Criteria set – Will only run if Medical Expert 2 Letter of Instruction sent? = Yes AND Medical Expert 2 Response to Instructions Rec? is not = YES
Send Standard Document
Letter of Acknowledgement Expert 3
Criteria Set – Will only run if Expert 3 has been selected AND Medical Expert 3 Letter of Instruction Sent = yes AND Medical Expert 3 response to Instructions Rec? not = to Yes
Set Dossier Field
Medical Expert 3 Response to instructions Rec? = Yes
Criteria set – Will only run if Medical Expert 3 Letter of Instruction sent? = Yes AND Medical Expert 3 Response to Instructions Rec? is not = YES
Send Standard Document
Letter of Acknowledgement Expert 4
Criteria Set – Will only run if Expert 4 has been selected AND Medical Expert 4 Letter of Instruction Sent = yes AND Medical Expert 4 response to Instructions Rec? not = to Yes
Set Dossier Field
Medical Expert 4 Response to instructions Rec? = Yes
Criteria set – Will only run if Medical Expert 4 Letter of Instruction sent? = Yes AND Medical Expert 4 Response to Instructions Rec? is not = YES
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Client Basic Information
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Defendant 1 Details
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NHS Resolution
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Letter of Notification Defendant 1
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Letter to Defendant 1 enc NI Number
Send Standard Document
Letter to NHS Resolution with Copy LoN
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Please enclose a copy of the Letter of Notification
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CHASEDEF “Have we had response to LoN?” + 14 Days
Meet unmet keydates by type
CHASEDEF
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Defendant 1 Details
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Acknowledgement of LoN Def 1
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COSTS_UPD
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Costs
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Costs_UPD – 6 Months “Update Client on Costs”
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Letter of Claim
Display a message to the user
“Please load Make Part 36 Offer Workflow to create offer and supporting documents”
Will only run if Are you submitting a part 36 offer with NoC = yes
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Letter of Claim Defendant 1
Send Standard Document
Letter to NHS Resolution with Copy LoC
Display a message to the user
Please enclose a copy of the Letter of Claim
Add an automatic keydate to matter
CHASEDEF Have we had Acknowledgement of LOC? + 14 days
Add an automatic keydate to matter
CHASEDEF – Have we had Letter of Response? + 4 Months
Add an automatic keydate to matter
ISSUE – Proceedings can now be Issued + 4 Months
Meet unmet keydates by type
Meet unmet keydate by type = CHASEDEF
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Defendant 1 Details
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Letter of Response Defendant 1
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Letter to Client with Advice
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Keydate type CHASECLI – “Chase Client for Response to advice” 3 days