{"id":17230,"date":"2020-06-15T12:56:02","date_gmt":"2020-06-15T11:56:02","guid":{"rendered":"https:\/\/support.ospreyapproach.com\/?post_type=pracctice_guide&#038;p=17230"},"modified":"2024-08-05T15:18:06","modified_gmt":"2024-08-05T14:18:06","slug":"use-the-custom-auto-posting","status":"publish","type":"pracctice_guide","link":"https:\/\/ospreyapproach2022.wireddemo.co.uk\/support\/guides\/use-the-custom-auto-posting\/","title":{"rendered":"Use Custom Auto Posting"},"content":{"rendered":"<div class=\"card\">\n\n    <p class=\"mb-2\"><strong>Who is this guide for?<\/strong><\/p>\n    <p class=\"mb-0\"><i class=\"far fa-user fa-fw mr-2\"><\/i> <strong>Accounts Supervisors<\/strong>, <strong>Case Management Supervisors<\/strong> and <strong>System Supervisors<\/strong><\/p>    \n<\/div>\n\n\n\n<h2 class=\"wp-block-heading\">This guide will take you through the custom auto-posting function<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Osprey has a number of automatic posting options which you can use to speed up your input. Given a CSV file containing all of the postings you need to make, in the correct format, Osprey can post these for you. Auto posting is available for:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Cost Transfers<\/li>\n\n\n\n<li>Client Bank Receipts<\/li>\n\n\n\n<li>Client Bank Payments<\/li>\n\n\n\n<li>Matter Addition<\/li>\n<\/ul>\n\n\n\n<p class=\"h2 wp-block-paragraph\">Prerequisites<\/p>\n\n\n\n<p class=\"is-style-warning wp-block-paragraph\">To use the Cost Transfer auto posting you must be running under the Standard style of VAT. This is because Cash Accounting firms need to fill in the VAT Cash Accounting question when posting a cost transfer to correctly reflect the VAT being recovered.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">All files for uploading must be saved as CSV (Comma Separated Values) files. This can be done using the Save As option within Excel, and choosing Comma Delimited:<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"518\" height=\"349\" src=\"https:\/\/support.ospreyapproach.com\/content\/uploads\/sites\/2\/2024\/04\/image-542.png\" alt=\"\" class=\"wp-image-65467\" srcset=\"https:\/\/ospreyapproach2022.wireddemo.co.uk\/content\/uploads\/sites\/2\/2024\/04\/image-542.png 518w, https:\/\/ospreyapproach2022.wireddemo.co.uk\/content\/uploads\/sites\/2\/2024\/04\/image-542-300x202.png 300w\" sizes=\"auto, (max-width: 518px) 100vw, 518px\" \/><\/figure>\n<\/div>\n\n\n<p class=\"wp-block-paragraph\">All Banks that you wish to use for auto posting must have their bank account numbers set:<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"401\" height=\"529\" src=\"https:\/\/support.ospreyapproach.com\/content\/uploads\/sites\/2\/2024\/04\/image-543.png\" alt=\"\" class=\"wp-image-65468\" srcset=\"https:\/\/ospreyapproach2022.wireddemo.co.uk\/content\/uploads\/sites\/2\/2024\/04\/image-543.png 401w, https:\/\/ospreyapproach2022.wireddemo.co.uk\/content\/uploads\/sites\/2\/2024\/04\/image-543-227x300.png 227w\" sizes=\"auto, (max-width: 401px) 100vw, 401px\" \/><\/figure>\n<\/div>\n\n\n<p class=\"h2 wp-block-paragraph\">Cost Transfer details<\/p>\n\n\n\n<p class=\"is-style-info wp-block-paragraph\">The auto posting will only allow posting from <strong><u>Client to Office<\/u><\/strong>, and not from Office to Client, nor from Client to Disbursements.<\/p>\n\n\n\n<p class=\"is-style-warning wp-block-paragraph\">N.B. The Cost Transfer auto posting should ONLY be used if you are Standard style of VAT. This is because Cash Accounting firms need to fill in the VAT Cash Accounting question when posting a cost transfer to correctly reflect the VAT being recovered.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Example file:<\/strong><\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"713\" height=\"309\" src=\"https:\/\/support.ospreyapproach.com\/content\/uploads\/sites\/2\/2024\/04\/image-544.png\" alt=\"\" class=\"wp-image-65469\" srcset=\"https:\/\/ospreyapproach2022.wireddemo.co.uk\/content\/uploads\/sites\/2\/2024\/04\/image-544.png 713w, https:\/\/ospreyapproach2022.wireddemo.co.uk\/content\/uploads\/sites\/2\/2024\/04\/image-544-300x130.png 300w\" sizes=\"auto, (max-width: 713px) 100vw, 713px\" \/><\/figure>\n<\/div>\n\n\n<p class=\"wp-block-paragraph\"><strong>Columns:<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><u><strong>Client<\/strong><\/u> \u2013 should be the client number of the client you wish to post to.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><u><strong>Matter<\/strong><\/u> \u2013 should be the matter number of the client\/matter you wish to post to.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><u><strong>Posting Date<\/strong><\/u> \u2013 the date of the cost transfer.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><u><strong>Client Bank \/ Office Bank<\/strong><\/u> \u2013 these must be the bank account <strong>numbers<\/strong> of the client\/office bank that the costs are coming from\/going to (see Page 2).<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><u><strong>Amount<\/strong><\/u> \u2013 the amount of the transfer, positive figure.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong><u>Posting Ref<\/u> <\/strong>\u2013 this will be used for both the posting detail, and the posting reference. In the example above, the reference is placed prior to the detail, so the detail of the posting will be as shown, and the reference will be T24-10.<\/p>\n\n\n\n<p class=\"h2 wp-block-paragraph\">Client Bank Receipt details<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The auto posting posts a client bank receipt into each client\/matter\u2019s ledger.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Example File:<\/strong><\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"633\" height=\"314\" src=\"https:\/\/support.ospreyapproach.com\/content\/uploads\/sites\/2\/2024\/04\/image-545.png\" alt=\"\" class=\"wp-image-65470\" srcset=\"https:\/\/ospreyapproach2022.wireddemo.co.uk\/content\/uploads\/sites\/2\/2024\/04\/image-545.png 633w, https:\/\/ospreyapproach2022.wireddemo.co.uk\/content\/uploads\/sites\/2\/2024\/04\/image-545-300x149.png 300w\" sizes=\"auto, (max-width: 633px) 100vw, 633px\" \/><\/figure>\n<\/div>\n\n\n<p class=\"wp-block-paragraph\"><strong>Columns:<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><u><strong>Client<\/strong><\/u> \u2013 should be the client number of the client you wish to post to.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><u><strong>Matter<\/strong><\/u> \u2013 should be the matter number of the client\/matter you wish to post to.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><u><strong>Posting Date<\/strong><\/u> \u2013 the date of the receipt.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><u><strong>Posting Detail<\/strong><\/u> \u2013 the detail of the receipt.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong><u>Client Bank<\/u> <\/strong>\u2013 this must be the bank account <strong>number<\/strong> of the client bank that the receipt is received into (see page 2).<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><u><strong>Amount<\/strong><\/u> \u2013 the amount of the receipt, positive figure.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><u><strong>Posting Ref<\/strong><\/u> \u2013 the reference for the receipt.<\/p>\n\n\n\n<p class=\"h2 wp-block-paragraph\">Client Bank Payment details<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The auto posting posts a client bank payment into each client\/matter\u2019s ledger.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Example File:<\/strong><\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"713\" height=\"288\" src=\"https:\/\/support.ospreyapproach.com\/content\/uploads\/sites\/2\/2024\/04\/image-546.png\" alt=\"\" class=\"wp-image-65472\" srcset=\"https:\/\/ospreyapproach2022.wireddemo.co.uk\/content\/uploads\/sites\/2\/2024\/04\/image-546.png 713w, https:\/\/ospreyapproach2022.wireddemo.co.uk\/content\/uploads\/sites\/2\/2024\/04\/image-546-300x121.png 300w\" sizes=\"auto, (max-width: 713px) 100vw, 713px\" \/><\/figure>\n<\/div>\n\n\n<p class=\"wp-block-paragraph\"><strong>Columns:<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><u><strong>Client<\/strong><\/u> \u2013 should be the client number of the client you wish to post to.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><u><strong>Matter<\/strong><\/u> \u2013 should be the matter number of the client\/matter you wish to post to.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><u><strong>Posting Ref<\/strong><\/u> \u2013 the reference for the posting.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><u><strong>Client Bank <\/strong><\/u>\u2013 this must be the bank account <strong>number<\/strong> of the client bank that the payment is coming from (see page 2).<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><u><strong>Amount<\/strong><\/u> \u2013 the amount of the payment, positive figure.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><u><strong>Date<\/strong><\/u> \u2013 the date of the payment.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong><u>Posting Detail<\/u> <\/strong>\u2013 the detail of the payment.<\/p>\n\n\n\n<p class=\"h2 wp-block-paragraph\">Matter Addition details<\/p>\n\n\n\n<p class=\"is-style-info wp-block-paragraph\">This auto posting allows you to add new matters to existing clients. To import new Clients, please use Smart Actions.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Example File:<\/strong><\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"633\" height=\"292\" src=\"https:\/\/support.ospreyapproach.com\/content\/uploads\/sites\/2\/2024\/04\/image-547.png\" alt=\"\" class=\"wp-image-65473\" srcset=\"https:\/\/ospreyapproach2022.wireddemo.co.uk\/content\/uploads\/sites\/2\/2024\/04\/image-547.png 633w, https:\/\/ospreyapproach2022.wireddemo.co.uk\/content\/uploads\/sites\/2\/2024\/04\/image-547-300x138.png 300w\" sizes=\"auto, (max-width: 633px) 100vw, 633px\" \/><\/figure>\n<\/div>\n\n\n<p class=\"wp-block-paragraph\"><u><strong>Client<\/strong><\/u> \u2013 the client number to which you want to add the new matter.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><u><strong>Matter<\/strong><\/u> \u2013 the new matter number \u2013 must not already exist.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><u><strong>Branch<\/strong><\/u> \u2013 the branch you wish to save the new matter under.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><u><strong>Dept<\/strong><\/u> \u2013 the department you wish to save the new matter under.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><u><strong>Date Opened<\/strong><\/u> \u2013 the opening date for the matter.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><u><strong>Case Description<\/strong><\/u> \u2013 the matter description.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><u><strong>Fee Earner<\/strong><\/u> \u2013 the fee earner ID of the fee earner who will be dealing with the matter.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><u><strong>Work Type<\/strong><\/u> \u2013 the work type ID for the new matter.<\/p>\n\n\n\n<p class=\"h2 wp-block-paragraph\">Perform the import\/auto posting<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Once you have set up your file(s) for uploading, navigate to Client Ledgers &gt; Custom Auto Posting, and select the relevant radio button, followed by Choose file.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"565\" height=\"236\" src=\"https:\/\/support.ospreyapproach.com\/content\/uploads\/sites\/2\/2024\/04\/image-548.png\" alt=\"\" class=\"wp-image-65474\" srcset=\"https:\/\/ospreyapproach2022.wireddemo.co.uk\/content\/uploads\/sites\/2\/2024\/04\/image-548.png 565w, https:\/\/ospreyapproach2022.wireddemo.co.uk\/content\/uploads\/sites\/2\/2024\/04\/image-548-300x125.png 300w\" sizes=\"auto, (max-width: 565px) 100vw, 565px\" \/><\/figure>\n<\/div>\n\n\n<p class=\"wp-block-paragraph\">Select and open the file you wish to use for the upload \u2013 the file name will then be shown:<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"431\" height=\"334\" src=\"https:\/\/support.ospreyapproach.com\/content\/uploads\/sites\/2\/2024\/04\/image-549.png\" alt=\"\" class=\"wp-image-65475\" srcset=\"https:\/\/ospreyapproach2022.wireddemo.co.uk\/content\/uploads\/sites\/2\/2024\/04\/image-549.png 431w, https:\/\/ospreyapproach2022.wireddemo.co.uk\/content\/uploads\/sites\/2\/2024\/04\/image-549-300x232.png 300w\" sizes=\"auto, (max-width: 431px) 100vw, 431px\" \/><\/figure>\n<\/div>\n\n\n<p class=\"wp-block-paragraph\">Click Upload. The data in your CSV file will then be displayed, showing any errors or issues the system may have come across:<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"850\" height=\"190\" src=\"https:\/\/support.ospreyapproach.com\/content\/uploads\/sites\/2\/2024\/04\/image-550.png\" alt=\"\" class=\"wp-image-65476\" srcset=\"https:\/\/ospreyapproach2022.wireddemo.co.uk\/content\/uploads\/sites\/2\/2024\/04\/image-550.png 850w, https:\/\/ospreyapproach2022.wireddemo.co.uk\/content\/uploads\/sites\/2\/2024\/04\/image-550-300x67.png 300w, https:\/\/ospreyapproach2022.wireddemo.co.uk\/content\/uploads\/sites\/2\/2024\/04\/image-550-768x172.png 768w\" sizes=\"auto, (max-width: 850px) 100vw, 850px\" \/><\/figure>\n\n\n\n<p class=\"is-style-warning wp-block-paragraph\"><strong>CHECK THE DATA that you are about to upload. There is no simple way to rectify any mistakes.<\/strong> When you are happy, click Post to upload the data. Any issues found will be reported:<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"860\" height=\"229\" src=\"https:\/\/support.ospreyapproach.com\/content\/uploads\/sites\/2\/2024\/04\/image-551.png\" alt=\"\" class=\"wp-image-65477\" srcset=\"https:\/\/ospreyapproach2022.wireddemo.co.uk\/content\/uploads\/sites\/2\/2024\/04\/image-551.png 860w, https:\/\/ospreyapproach2022.wireddemo.co.uk\/content\/uploads\/sites\/2\/2024\/04\/image-551-300x80.png 300w, https:\/\/ospreyapproach2022.wireddemo.co.uk\/content\/uploads\/sites\/2\/2024\/04\/image-551-768x205.png 768w\" sizes=\"auto, (max-width: 860px) 100vw, 860px\" \/><\/figure>\n<\/div>\n\n\n<p class=\"h2 wp-block-paragraph\">Example Sheets<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Click below to download an Excel Spreadsheet containing example layouts for the auto posting routines explained above.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><a href=\"https:\/\/support.ospreyapproach.com\/content\/uploads\/sites\/2\/2020\/06\/Custom-Auto-Posting-Example-Sheets.xlsx\">Please see the custom auto posting example spreadsheet here &gt; <\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>This guide will take you through the custom auto-posting function Osprey has a number of automatic posting options which you can use to speed up your input. Given a CSV file containing all of the postings you need to make, in the correct format, Osprey can post these for you. Auto posting is available for: [&hellip;]<\/p>\n","protected":false},"author":24,"featured_media":0,"template":"","categories":[202,165],"tags":[],"class_list":["post-17230","pracctice_guide","type-pracctice_guide","status-publish","hentry","category-using-client-ledger-browser","category-using-client-ledgers-accounting"],"acf":{"display_as_dashboard_announcement":false,"announcement_title":"","announcement_type":"New feature","announcement_link_text":"Learn more","announcement_image":null},"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.8 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Use Custom Auto Posting | Upload a CSV of postings to make | Osprey Academy - Customer Support and Training Centre<\/title>\n<meta name=\"description\" content=\"Given a CSV file containing all of the postings you need to make, Osprey can post these for you\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/ospreyapproach2022.wireddemo.co.uk\/support\/guides\/use-the-custom-auto-posting\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Use Custom Auto Posting | Upload a CSV of postings to make | Osprey Academy - Customer Support and Training Centre\" \/>\n<meta property=\"og:description\" content=\"Given a CSV file containing all of the postings you need to make, Osprey can post these for you\" \/>\n<meta property=\"og:url\" content=\"https:\/\/ospreyapproach2022.wireddemo.co.uk\/support\/guides\/use-the-custom-auto-posting\/\" \/>\n<meta property=\"og:site_name\" content=\"Osprey Approach Customer Support &amp; 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