{"id":1951,"date":"2020-02-19T16:23:59","date_gmt":"2020-02-19T16:23:59","guid":{"rendered":"https:\/\/support.ospreyapproach.com\/?post_type=pracctice_guide&#038;p=1951"},"modified":"2024-05-10T09:16:25","modified_gmt":"2024-05-10T08:16:25","slug":"correct-purchase-ledger-misallocations","status":"publish","type":"pracctice_guide","link":"https:\/\/ospreyapproach2022.wireddemo.co.uk\/support\/guides\/correct-purchase-ledger-misallocations\/","title":{"rendered":"Check and Change Purchase Ledger Allocations"},"content":{"rendered":"<div class=\"card\">\n\n    <p class=\"mb-2\"><strong>Who is this guide for?<\/strong><\/p>\n    <p class=\"mb-0\"><i class=\"far fa-user fa-fw mr-2\"><\/i> <strong>Accounts Users<\/strong> and <strong>Accounts Supervisors<\/strong><\/p>    \n<\/div>\n\n\n\n<h2 class=\"wp-block-heading\">You can clear and reallocate your purchase ledgers should you find that they are reporting incorrectly. This guide will take you through the process<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">The Aged Creditors report relies on the allocations being accurate, as a purchase invoice is considered unpaid if its total amount is not allocated to a payment or payments. If your allocations are inaccurate the balances may be in the wrong column or could even be incorrect themselves.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The report is available under the Reports tab. Select Financial Management and then run the Aged Creditors report.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"839\" height=\"157\" src=\"https:\/\/support.ospreyapproach.com\/content\/uploads\/sites\/2\/2024\/05\/image-183.png\" alt=\"\" class=\"wp-image-66630\" srcset=\"https:\/\/ospreyapproach2022.wireddemo.co.uk\/content\/uploads\/sites\/2\/2024\/05\/image-183.png 839w, https:\/\/ospreyapproach2022.wireddemo.co.uk\/content\/uploads\/sites\/2\/2024\/05\/image-183-300x56.png 300w, https:\/\/ospreyapproach2022.wireddemo.co.uk\/content\/uploads\/sites\/2\/2024\/05\/image-183-768x144.png 768w\" sizes=\"auto, (max-width: 839px) 100vw, 839px\" \/><\/figure>\n<\/div>\n\n\n<p class=\"wp-block-paragraph\">Osprey compares the balances against the total of all ageing columns. Where the ageing columns total does not match the Balance column, the Mis-Alloc column will display a \u2018Yes\u2019, indicating that the allocations should be corrected. <\/p>\n\n\n\n<p class=\"wp-block-paragraph\">On occasion you may also see an error message when viewing the allocations in the Purchase Ledger &#8211; <span style=\"color:#ed0827\" class=\"has-inline-color\">EXISTING ALLOCATIONS ARE INCONSISTENT, PLEASE CLEAR AND REALLOCATE<\/span> &#8211; this will also require you to reallocate the ledger. <\/p>\n\n\n\n<p class=\"h2 wp-block-paragraph\">Clear Allocations<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">To clear the allocations on a purchase ledger, navigate to the Purchase Ledger menu, select the purchase ledger you require, and then choose Allocate Payments from the left hand menu: <\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"586\" height=\"503\" src=\"https:\/\/support.ospreyapproach.com\/content\/uploads\/sites\/2\/2024\/05\/image-185.png\" alt=\"\" class=\"wp-image-66632\" srcset=\"https:\/\/ospreyapproach2022.wireddemo.co.uk\/content\/uploads\/sites\/2\/2024\/05\/image-185.png 586w, https:\/\/ospreyapproach2022.wireddemo.co.uk\/content\/uploads\/sites\/2\/2024\/05\/image-185-300x258.png 300w\" sizes=\"auto, (max-width: 586px) 100vw, 586px\" \/><\/figure>\n<\/div>\n\n\n<p class=\"wp-block-paragraph\">Select Clear Allocations from the Action drop-down menu, then click Go. Wait for the screen to reload and then click Save. You will be returned to the main purchase ledger screen: <\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"514\" height=\"291\" src=\"https:\/\/support.ospreyapproach.com\/content\/uploads\/sites\/2\/2024\/05\/image-191.png\" alt=\"\" class=\"wp-image-66642\" srcset=\"https:\/\/ospreyapproach2022.wireddemo.co.uk\/content\/uploads\/sites\/2\/2024\/05\/image-191.png 514w, https:\/\/ospreyapproach2022.wireddemo.co.uk\/content\/uploads\/sites\/2\/2024\/05\/image-191-300x170.png 300w\" sizes=\"auto, (max-width: 514px) 100vw, 514px\" \/><\/figure>\n<\/div>\n\n\n<p class=\"wp-block-paragraph\">You now have two options. The <a href=\"#auto-allocate-your-purchase-ledger\">Auto Allocate<\/a> feature can be used which automatically links all possible payments to invoices starting with the oldest first. It also includes the option to &#8220;Hold&#8221; any invoices or payments you don&#8217;t wish to mark as allocated. You can use the <a href=\"#manually-allocate-your-purchase-ledger\">Manual Allocation<\/a> option to manually select which payments correspond to which invoices. <\/p>\n\n\n\n<p class=\"h2 wp-block-paragraph\">Auto Allocate your Purchase Ledger<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">On the Allocate Payments screen, select the Auto-Allocate option from the Action drop-down list.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"506\" height=\"284\" src=\"https:\/\/support.ospreyapproach.com\/content\/uploads\/sites\/2\/2024\/05\/image-199.png\" alt=\"\" class=\"wp-image-66651\" srcset=\"https:\/\/ospreyapproach2022.wireddemo.co.uk\/content\/uploads\/sites\/2\/2024\/05\/image-199.png 506w, https:\/\/ospreyapproach2022.wireddemo.co.uk\/content\/uploads\/sites\/2\/2024\/05\/image-199-300x168.png 300w\" sizes=\"auto, (max-width: 506px) 100vw, 506px\" \/><\/figure>\n<\/div>\n\n\n<p class=\"wp-block-paragraph\">Tick the Hold box corresponding to the invoices or the payments <strong><em>not<\/em><\/strong> to be allocated. Those that make the outstanding balance. Now click Go and select Save.<\/p>\n\n\n\n<p class=\"h2 wp-block-paragraph\">Manually Allocate your Purchase Ledger<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">On the Allocate Payments screen, select the Manual Allocation option from the Action drop-down list. <\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"501\" height=\"285\" src=\"https:\/\/support.ospreyapproach.com\/content\/uploads\/sites\/2\/2024\/05\/image-194.png\" alt=\"\" class=\"wp-image-66646\" srcset=\"https:\/\/ospreyapproach2022.wireddemo.co.uk\/content\/uploads\/sites\/2\/2024\/05\/image-194.png 501w, https:\/\/ospreyapproach2022.wireddemo.co.uk\/content\/uploads\/sites\/2\/2024\/05\/image-194-300x171.png 300w\" sizes=\"auto, (max-width: 501px) 100vw, 501px\" \/><\/figure>\n<\/div>\n\n\n<p class=\"wp-block-paragraph\">Tick the Allocate box alongside the first invoice or invoices you wish to allocate. Then click the Calculate button to see the total value we&#8217;ll be allocating. <\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Now, click the Select link alongside each payment you wish to allocate until the To Allocate box shows 0. Click Save. <\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"861\" height=\"470\" src=\"https:\/\/support.ospreyapproach.com\/content\/uploads\/sites\/2\/2024\/05\/image-202.png\" alt=\"\" class=\"wp-image-66660\" srcset=\"https:\/\/ospreyapproach2022.wireddemo.co.uk\/content\/uploads\/sites\/2\/2024\/05\/image-202.png 861w, https:\/\/ospreyapproach2022.wireddemo.co.uk\/content\/uploads\/sites\/2\/2024\/05\/image-202-300x164.png 300w, https:\/\/ospreyapproach2022.wireddemo.co.uk\/content\/uploads\/sites\/2\/2024\/05\/image-202-768x419.png 768w\" sizes=\"auto, (max-width: 861px) 100vw, 861px\" \/><\/figure>\n<\/div>","protected":false},"excerpt":{"rendered":"<p>You can correct any misallocations that you may have put onto the purchase ledger.<\/p>\n","protected":false},"author":24,"featured_media":0,"template":"","categories":[265],"tags":[],"class_list":["post-1951","pracctice_guide","type-pracctice_guide","status-publish","hentry","category-purchase-ledgers"],"acf":{"display_as_dashboard_announcement":false,"announcement_title":"","announcement_type":"New feature","announcement_link_text":"Learn more","announcement_image":null},"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.8 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Check and change Purchase Ledger allocations | Osprey Academy - Customer Support and Training Centre<\/title>\n<meta name=\"description\" content=\"A step-by-step guide to clear and reallocate your purchase ledgers should you find that they are reporting incorrectly\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/ospreyapproach2022.wireddemo.co.uk\/support\/guides\/correct-purchase-ledger-misallocations\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Check and change Purchase Ledger allocations | Osprey Academy - Customer Support and Training Centre\" \/>\n<meta property=\"og:description\" content=\"A step-by-step guide to clear and reallocate your purchase ledgers should you find that they are reporting incorrectly\" \/>\n<meta property=\"og:url\" content=\"https:\/\/ospreyapproach2022.wireddemo.co.uk\/support\/guides\/correct-purchase-ledger-misallocations\/\" \/>\n<meta property=\"og:site_name\" content=\"Osprey Approach Customer Support &amp; 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