{"id":56111,"date":"2023-04-13T11:06:16","date_gmt":"2023-04-13T10:06:16","guid":{"rendered":"https:\/\/support.ospreyapproach.com\/?post_type=pracctice_guide&#038;p=56111"},"modified":"2024-12-19T16:37:24","modified_gmt":"2024-12-19T16:37:24","slug":"using-tables-to-display-data","status":"publish","type":"pracctice_guide","link":"https:\/\/ospreyapproach2022.wireddemo.co.uk\/support\/guides\/report-writer-using-tables-to-display-data\/","title":{"rendered":"Using Tables to Display Data"},"content":{"rendered":"<div class=\"card\">\n\n    <p class=\"mb-2\"><strong>Who is this guide for?<\/strong><\/p>\n    <p class=\"mb-0\"><i class=\"far fa-user fa-fw mr-2\"><\/i> <strong>Case Management Supervisors<\/strong> and <strong>System Supervisors<\/strong><\/p>    \n<\/div>\n\n\n\n<h2 class=\"wp-block-heading\">This guide will show you how to set up tables in the Report Writer<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">You can use a table to display data in your custom reports. This is useful where large data entries are to be displayed, such as time attendance notes. Using tables can make your report easier to read, and you can also set different highlights on alternate rows to enable a striped effect as shown below:<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"857\" height=\"321\" src=\"https:\/\/support.ospreyapproach.com\/content\/uploads\/sites\/2\/2024\/05\/image-37.png\" alt=\"\" class=\"wp-image-66374\" srcset=\"https:\/\/ospreyapproach2022.wireddemo.co.uk\/content\/uploads\/sites\/2\/2024\/05\/image-37.png 857w, https:\/\/ospreyapproach2022.wireddemo.co.uk\/content\/uploads\/sites\/2\/2024\/05\/image-37-300x112.png 300w, https:\/\/ospreyapproach2022.wireddemo.co.uk\/content\/uploads\/sites\/2\/2024\/05\/image-37-768x288.png 768w\" sizes=\"auto, (max-width: 857px) 100vw, 857px\" \/><\/figure>\n\n\n\n<p class=\"h2 wp-block-paragraph\"><strong>Insert your table<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">In the example below, we have created the basis of a time attendance note report. <\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"856\" height=\"306\" src=\"https:\/\/support.ospreyapproach.com\/content\/uploads\/sites\/2\/2024\/05\/image-38.png\" alt=\"\" class=\"wp-image-66375\" srcset=\"https:\/\/ospreyapproach2022.wireddemo.co.uk\/content\/uploads\/sites\/2\/2024\/05\/image-38.png 856w, https:\/\/ospreyapproach2022.wireddemo.co.uk\/content\/uploads\/sites\/2\/2024\/05\/image-38-300x107.png 300w, https:\/\/ospreyapproach2022.wireddemo.co.uk\/content\/uploads\/sites\/2\/2024\/05\/image-38-768x275.png 768w\" sizes=\"auto, (max-width: 856px) 100vw, 856px\" \/><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">We will insert a table to the Detail section to display the data rows.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">From the Tool Box on the left hand side of the report designer, click and drag the Table tool into the Detail line on your report. You can add more columns by right clicking on the table, selecting Insert &gt; Columns to Left\/Right. <\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"466\" height=\"239\" src=\"https:\/\/support.ospreyapproach.com\/content\/uploads\/sites\/2\/2024\/05\/image-39.png\" alt=\"\" class=\"wp-image-66376\" srcset=\"https:\/\/ospreyapproach2022.wireddemo.co.uk\/content\/uploads\/sites\/2\/2024\/05\/image-39.png 466w, https:\/\/ospreyapproach2022.wireddemo.co.uk\/content\/uploads\/sites\/2\/2024\/05\/image-39-300x154.png 300w\" sizes=\"auto, (max-width: 466px) 100vw, 466px\" \/><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">You can then drag the table cells to match with your headings in the Page Header: <\/p>\n\n\n\n<figure class=\"wp-block-image size-full is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"1905\" height=\"959\" src=\"https:\/\/support.ospreyapproach.com\/content\/uploads\/sites\/2\/2023\/04\/Insert-Table-add-column-and-resize.gif\" alt=\"\" class=\"wp-image-56114\" style=\"width:840px;height:422px\" \/><figcaption class=\"wp-element-caption\"><strong><em>Click to enlarge<\/em><\/strong><\/figcaption><\/figure>\n\n\n\n<p class=\"h2 wp-block-paragraph\"><strong>Inserting data into your table<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">We now need to insert the data into our table. <\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Click the first column of your table, and then the little chevron button which appears in the top right hand corner of the column: <\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"303\" height=\"153\" src=\"https:\/\/support.ospreyapproach.com\/content\/uploads\/sites\/2\/2024\/05\/image-41.png\" alt=\"\" class=\"wp-image-66378\" srcset=\"https:\/\/ospreyapproach2022.wireddemo.co.uk\/content\/uploads\/sites\/2\/2024\/05\/image-41.png 303w, https:\/\/ospreyapproach2022.wireddemo.co.uk\/content\/uploads\/sites\/2\/2024\/05\/image-41-300x151.png 300w\" sizes=\"auto, (max-width: 303px) 100vw, 303px\" \/><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">From the menu, select Data Binding<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"443\" height=\"261\" src=\"https:\/\/support.ospreyapproach.com\/content\/uploads\/sites\/2\/2024\/05\/image-42.png\" alt=\"\" class=\"wp-image-66379\" srcset=\"https:\/\/ospreyapproach2022.wireddemo.co.uk\/content\/uploads\/sites\/2\/2024\/05\/image-42.png 443w, https:\/\/ospreyapproach2022.wireddemo.co.uk\/content\/uploads\/sites\/2\/2024\/05\/image-42-300x177.png 300w\" sizes=\"auto, (max-width: 443px) 100vw, 443px\" \/><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">Expand your data set name, and then choose the field you want to appear in this table column: <\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"521\" height=\"394\" src=\"https:\/\/support.ospreyapproach.com\/content\/uploads\/sites\/2\/2024\/05\/image-43.png\" alt=\"\" class=\"wp-image-66380\" srcset=\"https:\/\/ospreyapproach2022.wireddemo.co.uk\/content\/uploads\/sites\/2\/2024\/05\/image-43.png 521w, https:\/\/ospreyapproach2022.wireddemo.co.uk\/content\/uploads\/sites\/2\/2024\/05\/image-43-300x227.png 300w\" sizes=\"auto, (max-width: 521px) 100vw, 521px\" \/><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\"> Continue until all table columns have been assigned. You can format the table cells in the same way as regular fields:<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1905\" height=\"959\" src=\"https:\/\/support.ospreyapproach.com\/content\/uploads\/sites\/2\/2023\/04\/Data-Binding.gif\" alt=\"\" class=\"wp-image-56119\" \/><figcaption class=\"wp-element-caption\"><strong><em>Click to enlarge<\/em><\/strong><\/figcaption><\/figure>\n\n\n\n<p class=\"h2 wp-block-paragraph\"><strong>Adding alternate row highlights to your table<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">You can now add alternate row highlights if you wish. <\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Select your table by hovering over it, and selecting the icon shown below:<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-full is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"32\" height=\"25\" src=\"https:\/\/support.ospreyapproach.com\/content\/uploads\/sites\/2\/2023\/04\/image-54.png\" alt=\"\" class=\"wp-image-56120\" style=\"width:56px;height:44px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li> In the Property Grid in the bottom right of the report designer, ensure your table is selected in the box at the top, and then navigate to the Style &gt; Collection area: <\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"265\" height=\"318\" src=\"https:\/\/support.ospreyapproach.com\/content\/uploads\/sites\/2\/2024\/05\/image-44.png\" alt=\"\" class=\"wp-image-66381\" srcset=\"https:\/\/ospreyapproach2022.wireddemo.co.uk\/content\/uploads\/sites\/2\/2024\/05\/image-44.png 265w, https:\/\/ospreyapproach2022.wireddemo.co.uk\/content\/uploads\/sites\/2\/2024\/05\/image-44-250x300.png 250w\" sizes=\"auto, (max-width: 265px) 100vw, 265px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>In the Styles Editor box, click Add<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"195\" height=\"68\" src=\"https:\/\/support.ospreyapproach.com\/content\/uploads\/sites\/2\/2024\/05\/image-45.png\" alt=\"\" class=\"wp-image-66382\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>In the right hand panel, select your background colour, then scroll down to name it in order to identify it later:<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"553\" height=\"516\" src=\"https:\/\/support.ospreyapproach.com\/content\/uploads\/sites\/2\/2024\/05\/image-46.png\" alt=\"\" class=\"wp-image-66383\" srcset=\"https:\/\/ospreyapproach2022.wireddemo.co.uk\/content\/uploads\/sites\/2\/2024\/05\/image-46.png 553w, https:\/\/ospreyapproach2022.wireddemo.co.uk\/content\/uploads\/sites\/2\/2024\/05\/image-46-300x280.png 300w\" sizes=\"auto, (max-width: 553px) 100vw, 553px\" \/><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">In the example above, we have added a light grey and a white style. <\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Now, we need to apply these styles to the table&#8217;s even and odd rows. <\/p>\n\n\n\n<p class=\"wp-block-paragraph\">In the Property Grid, with your table selected, set the Even and Odd style options to your corresponding even and odd styles: <\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"261\" height=\"374\" src=\"https:\/\/support.ospreyapproach.com\/content\/uploads\/sites\/2\/2024\/05\/image-47.png\" alt=\"\" class=\"wp-image-66384\" srcset=\"https:\/\/ospreyapproach2022.wireddemo.co.uk\/content\/uploads\/sites\/2\/2024\/05\/image-47.png 261w, https:\/\/ospreyapproach2022.wireddemo.co.uk\/content\/uploads\/sites\/2\/2024\/05\/image-47-209x300.png 209w\" sizes=\"auto, (max-width: 261px) 100vw, 261px\" \/><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">The Style Priority option will need to have Use Background set to Yes for this to work.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"262\" height=\"388\" src=\"https:\/\/support.ospreyapproach.com\/content\/uploads\/sites\/2\/2024\/05\/image-48.png\" alt=\"\" class=\"wp-image-66385\" srcset=\"https:\/\/ospreyapproach2022.wireddemo.co.uk\/content\/uploads\/sites\/2\/2024\/05\/image-48.png 262w, https:\/\/ospreyapproach2022.wireddemo.co.uk\/content\/uploads\/sites\/2\/2024\/05\/image-48-203x300.png 203w\" sizes=\"auto, (max-width: 262px) 100vw, 262px\" \/><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">When run, your report will now have alternating grey and white rows: <\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"857\" height=\"319\" src=\"https:\/\/support.ospreyapproach.com\/content\/uploads\/sites\/2\/2024\/05\/image-49.png\" alt=\"\" class=\"wp-image-66386\" srcset=\"https:\/\/ospreyapproach2022.wireddemo.co.uk\/content\/uploads\/sites\/2\/2024\/05\/image-49.png 857w, https:\/\/ospreyapproach2022.wireddemo.co.uk\/content\/uploads\/sites\/2\/2024\/05\/image-49-300x112.png 300w, https:\/\/ospreyapproach2022.wireddemo.co.uk\/content\/uploads\/sites\/2\/2024\/05\/image-49-768x286.png 768w\" sizes=\"auto, (max-width: 857px) 100vw, 857px\" \/><\/figure>\n","protected":false},"excerpt":{"rendered":"<p>This guide will show you how to set up tables in the Report Writer You can use a table to display data in your custom reports. This is useful where large data entries are to be displayed, such as time attendance notes. Using tables can make your report easier to read, and you can also [&hellip;]<\/p>\n","protected":false},"author":24,"featured_media":0,"template":"","categories":[127],"tags":[],"class_list":["post-56111","pracctice_guide","type-pracctice_guide","status-publish","hentry","category-supervisor-report-writer"],"acf":{"display_as_dashboard_announcement":false,"announcement_title":"","announcement_type":"New feature","announcement_link_text":"Learn more","announcement_image":null},"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.8 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Using Tables to Display Data - Osprey Approach Customer Support &amp; Training | Osprey Academy<\/title>\n<meta name=\"description\" content=\"Explains how to use tables to enhance the design of your custom reports, including use of alternate shaded rows.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/ospreyapproach2022.wireddemo.co.uk\/support\/guides\/report-writer-using-tables-to-display-data\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Using Tables to Display Data - Osprey Approach Customer Support &amp; 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