{"id":592,"date":"2019-07-25T14:13:40","date_gmt":"2019-07-25T13:13:40","guid":{"rendered":"https:\/\/support.ospreyapproach.com\/?post_type=pracctice_guide&#038;p=592"},"modified":"2024-05-09T09:37:02","modified_gmt":"2024-05-09T08:37:02","slug":"running-period-end-checks","status":"publish","type":"pracctice_guide","link":"https:\/\/ospreyapproach2022.wireddemo.co.uk\/support\/guides\/running-period-end-checks\/","title":{"rendered":"Run Period End checks"},"content":{"rendered":"<div class=\"card\">\n\n    <p class=\"mb-2\"><strong>Who is this guide for?<\/strong><\/p>\n    <p class=\"mb-0\"><i class=\"far fa-user fa-fw mr-2\"><\/i> <strong>Accounts Users<\/strong> and <strong>Accounts Supervisors<\/strong><\/p>    \n<\/div>\n\n\n\n<h2 class=\"wp-block-heading\">When you are ready to run your period end and would like to check the figures, use this guide to assist you in running the relevant reports<\/h2>\n\n\n\n<p class=\"h2 wp-block-paragraph\"><strong>Trial Balance (TB) report<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>To run this report; select Reports, Financial\nManagement, Trial Balance. Tick the Show this Period option so that you can see\nthe total movement on the accounts for the current period, Click Run<\/li>\n\n\n\n<li>Ensure that the totals on the final page of the\nreport agree \u2013 This Period Dr and This Period CR should agree. Year To Date Dr\nand Year To Date Cr should agree<\/li>\n<\/ul>\n\n\n\n<p class=\"h2 wp-block-paragraph\"><strong>Office Bank balances<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Ensure that each of the Office banks have been reconciled and that the Cash Book figures agree to the Trial Balance Year To Date (YTD) figures<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Select Banks &amp; Journals, select the relevant\nOffice bank, ensure that Branch All and Department All are selected, click on\nRefresh<\/li>\n\n\n\n<li>The Cash Book Balance should agree with the YTD\nfigure shown on the Trial Balance<\/li>\n\n\n\n<li>The Bank Balance should agree with the closing\nbalance at month end on your Bank Statement<\/li>\n\n\n\n<li>Check for any unusual un-presented items by\nrunning the Bank Reconciliation report by clicking on the Print option, then\nclick on Run. The Report Viewer window opens with the Bank Summary report, to\nget to the list of un-presented items click on the button in the top left-hand\ncorner marked with &gt;&gt;<\/li>\n\n\n\n<li>Repeat this for each of your Office Banks<\/li>\n<\/ul>\n\n\n\n<p class=\"h2 wp-block-paragraph\"><strong>Fees Receivable<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Ensure that the Fees figure on the TB agrees with the total on the Fees Journal<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Select Banks &amp; Journals, select the Fees\nJnl, ensure that Branch All and Department All are selected, click on Refresh<\/li>\n\n\n\n<li>The Account Balance should agree with the YTD\nFees Journal figure on the Trial Balance report<\/li>\n<\/ul>\n\n\n\n<p class=\"h2 wp-block-paragraph\"><strong>VAT Creditor<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Ensure that the VAT figure on the TB agrees with the balance on the VAT Journal<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Select Banks &amp; Journals, select the VAT Jnl,\nensure that Branch All and Department All are selected, click on Refresh<\/li>\n\n\n\n<li>The Account Balance should agree with the YTD\nVAT Journal figure on the Trial Balance report<\/li>\n<\/ul>\n\n\n\n<p class=\"h2 wp-block-paragraph\"><strong>Petty Cash balance<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Ensure that the Petty Cash figure on the TB agrees with the balance on the Petty Cash Journal<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Select Banks &amp; Journals, select Petty Cash,\nensure that Branch All and Department All are selected, click on Refresh<\/li>\n\n\n\n<li>The Account Balance should agree with the YTD\nPetty Cash\/Cash in Hand figure on the Trial Balance report<\/li>\n\n\n\n<li>Ensure that this figure also agrees with the\nFloat in your Petty Cash tin<\/li>\n<\/ul>\n\n\n\n<p class=\"h2 wp-block-paragraph\"><strong>Write Offs<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Ensure that the Write Off figure on the TB agrees with the balance on the Write Off Jnl<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Select Banks &amp; Journals, select the Woff\nJnl, ensure that Branch All and Department All are selected, click on Refresh<\/li>\n<\/ul>\n\n\n\n<p class=\"h2 wp-block-paragraph\"><strong>Purchase Ledger Creditor<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Ensure that the Trade Creditors figure on the TB agrees with the balance on the Day Book and the Purchase Ledger Balances report<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Select Banks &amp; Journals, select the Day\nBook, ensure that Branch All and Department All are selected, click on Refresh<\/li>\n\n\n\n<li>The Account Balance should agree with the Trade\nCreditor YTD figure on the Trial Balance report<\/li>\n\n\n\n<li>Select Reports, Other Financial, Purchase Ledger\nBalances, click on Run, go to the last page of the report and ensure that the\nreport total agrees with the Trial Balance Trade Creditor figure<\/li>\n<\/ul>\n\n\n\n<p class=\"h2 wp-block-paragraph\"><strong>Debtors<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Ensure that the Debtors figure on the TB agrees with the figures on the Ledger Balance report<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Select Reports, Client Financial and Ledger Balance<\/li>\n\n\n\n<li>Ensure that the filter for Exclude Future Postings is set to Yes (this will ensure that the report does not pick up any postings in the next financial period) and click Run<\/li>\n\n\n\n<li>Add the total of the Office column to the Disbursements total and this should equal the Trial Balance Debtors figure. If you use the Counsel Fees posting type you will also need to add the CFees Debtor figure from the Trial Balance to the Trial Balance Debtors figure<\/li>\n<\/ul>\n\n\n\n<p class=\"h2 wp-block-paragraph\"><strong>Aged Debtors Report and Batch Aged Debtor Letters<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Print off an Aged Debtor report and run any aged debtor letters if required. Ensure that the Balance agrees with the Ledger Balance Office column total.<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Select Reports &gt; Client Financial &gt; Aged\nDebtors.<\/li>\n\n\n\n<li>Add filtering if required and change Ordering\nand Grouping if desired, then click Run.<\/li>\n\n\n\n<li>If Aged Debtors letters are to be produced,\nSelect Reports &gt; Client Financial &gt; Aged Debtors &gt; Run Batch Aged\nDebtor Letters (the document templates should be set up within the Supervisor\narea prior to doing this)<\/li>\n\n\n\n<li>Select the relevant letter, 0-30 days, 31-60\ndays etc., and enter a minimum debt amount if required, then click Run.<\/li>\n\n\n\n<li>Repeat for all periods of letter to 91+ days.<\/li>\n<\/ul>\n\n\n\n<p class=\"h2 wp-block-paragraph\"><strong>Client Bank<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Ensure that the Client Banks have been reconciled and the Cash Book figure agrees with the Ledger Balance report<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Select Banks &amp; Journals, select the Client\nBank, ensure that Branch All and Department All are selected, click on Refresh<\/li>\n\n\n\n<li>The Bank Balance figure should agree with the\nclosing balance at month end on your Bank Statement<\/li>\n\n\n\n<li>Select Reports, Client Financial and Ledger\nBalance, ensure that the filter for Exclude Future Postings is set to Yes, set\nthe filter for Summary Only to Yes and click on Run. The total of the Client\ncolumn on this report should agree with the Cash Book figure in Banks &amp;\nJournals<\/li>\n\n\n\n<li>Repeat this check on each Client bank<\/li>\n<\/ul>\n\n\n\n<p class=\"h2 wp-block-paragraph\"><strong>Client Balances<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Check for overdrawn Client and Deposit balances<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Select Reports, Client Financial and Ledger\nBalance<\/li>\n\n\n\n<li>Ensure that the filter for Exclude Future\nPostings is set to Yes<\/li>\n\n\n\n<li>Tick the filter for Balance Filtering, against\nClient Balances enter 0.00 and set the Qualifier to &lt;, against Deposit\nBalances enter 0.00 and set the Qualifier to &lt;<\/li>\n\n\n\n<li>Ensure that the option Or is selected (not And)<\/li>\n\n\n\n<li>Run the report, if any matters are listed they\nhave overdrawn balances and need to be investigated<\/li>\n<\/ul>\n\n\n\n<p class=\"h2 wp-block-paragraph\"><strong>Credit Office and Disbursement Balances<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Check if there are any matters with credit balances on Office or Disbursements<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Select Reports, Client Financial and Ledger\nBalance<\/li>\n\n\n\n<li>Ensure that the filter for Exclude Future\nPostings is set to Yes<\/li>\n\n\n\n<li>Tick the filter for Balance Filtering, against\nOffice Balances enter 0.00 and set the Qualifier to &lt;, against Disbursement\nBalances enter 0.00 and set the Qualifier to &lt;<\/li>\n\n\n\n<li>Ensure that the option Or is selected (not And)<\/li>\n\n\n\n<li>Run the report, if any matters are listed they\nhave credit balances and need to be investigated<\/li>\n<\/ul>\n\n\n\n<p class=\"h2 wp-block-paragraph\">Close Period<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">To close a period, navigate to the \u2018Supervisor\u2019 area of Osprey and select \u2018Financial Periods\u2019. Now click on the \u2018Run Period End\u2019 option at the top of the page.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"852\" height=\"193\" src=\"https:\/\/support.ospreyapproach.com\/content\/uploads\/sites\/2\/2024\/05\/image-113.png\" alt=\"\" class=\"wp-image-66501\" srcset=\"https:\/\/ospreyapproach2022.wireddemo.co.uk\/content\/uploads\/sites\/2\/2024\/05\/image-113.png 852w, https:\/\/ospreyapproach2022.wireddemo.co.uk\/content\/uploads\/sites\/2\/2024\/05\/image-113-300x68.png 300w, https:\/\/ospreyapproach2022.wireddemo.co.uk\/content\/uploads\/sites\/2\/2024\/05\/image-113-768x174.png 768w\" sizes=\"auto, (max-width: 852px) 100vw, 852px\" \/><\/figure>\n<\/div>\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">A message appears asking for confirmation that you want to run Period End appears, click on OK to close the period.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"430\" height=\"191\" src=\"https:\/\/support.ospreyapproach.com\/content\/uploads\/sites\/2\/2024\/05\/image-114.png\" alt=\"\" class=\"wp-image-66502\" srcset=\"https:\/\/ospreyapproach2022.wireddemo.co.uk\/content\/uploads\/sites\/2\/2024\/05\/image-114.png 430w, https:\/\/ospreyapproach2022.wireddemo.co.uk\/content\/uploads\/sites\/2\/2024\/05\/image-114-300x133.png 300w\" sizes=\"auto, (max-width: 430px) 100vw, 430px\" \/><\/figure>\n<\/div>\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The Period End reports can then be accessed by clicking on the \u2018Run Report\u2019 icon column or from <a href=\"https:\/\/support.ospreyapproach.com\/guides\/period-end-reports\">Reports &gt; Financial Management &gt; Period End<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>When you are ready to run your period end and would like to check the figures, use this guide to assist you in running the relevant reports.<\/p>\n","protected":false},"author":19,"featured_media":0,"template":"","categories":[276,53],"tags":[],"class_list":["post-592","pracctice_guide","type-pracctice_guide","status-publish","hentry","category-getting-started-getting-started-accounts","category-using-month-year-end"],"acf":{"display_as_dashboard_announcement":false,"announcement_title":"","announcement_type":"New feature","announcement_link_text":"Learn more","announcement_image":null},"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.8 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Run Period End checks | Osprey Academy - Customer Support and Training Centre<\/title>\n<meta name=\"description\" content=\"A step-by-step guide to check the figures before running a Period End.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/ospreyapproach2022.wireddemo.co.uk\/support\/guides\/running-period-end-checks\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Run Period End checks | Osprey Academy - Customer Support and Training Centre\" \/>\n<meta property=\"og:description\" content=\"A step-by-step guide to check the figures before running a Period End.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/ospreyapproach2022.wireddemo.co.uk\/support\/guides\/running-period-end-checks\/\" \/>\n<meta property=\"og:site_name\" content=\"Osprey Approach Customer Support &amp; 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